Email Signature

To maintain a consistent internal and external image throughout all areas of the University, signature guidelines must be adhered to for print and email communication.

Signatures should include only the noted information, and must adhere to the designated font and size requirements. Signatures should never include wallpaper, background images or other quotes.

The confidentiality statement and 3Ps must be included at the bottom of all university email signatures.

Font

Helvetica Neue or Arial

Size

Zimbra and Outlook-11 point, flush left, with no hyphenation. Mac Mail-12 point. 3Ps statement and confidentiality statement should be 10 point for the on all platforms.

Style

Title and Office should be italicized if formatting in Outlook or Mac mail (Zimbra does not permit this capability). Line break can be made striking the underscore key repeatedly.

Note for Zimbra Users

The Zimbra web-based mail system does not allow formatting of signature font or size. Please follow the e-mail signature guidelines provided (including the line break, which can be made by repeatedly striking the underscore key), so that all information is included.

The 3Ps Statement

The statement can be produced by typing each individual statement followed by two spaces, a capital letter “I”, and two spaces.

Confidentiality Statement

The message and any attachments may contain confidential or privileged information and are intended solely for the use of the individual or entity identified above in the email address(es). If you are not the addressee, be aware that any review, disclosure, copying, distribution, or use of the contents of this message and/or its attachments is strictly prohibited. If you have received this in error, please destroy it immediately and notify me at 913.971.____.

Example