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Fall 2021 - Keep Our Campus Healthy

MNU partners with these organizations to ensure this plan meets current best practices for public health: Johnson County Department of Health and Environment, Olathe Health Systems, NAIA, State of Kansas. Following the requirements is a responsibility we all share! This page is amended as information and guidelines surrounding COVID-19 develop.

students walking near campus business buildingWhile some requirements have eased recently, COVID-19 is still with us and MNU will continue to take the steps necessary to align with Johnson County, Kansas recommendations and for the community’s good health. You may contact the MNU COVID Coordinator at 913-971-3545. 

Please Note: As of October 15, 2021, masks are no longer required at MNU! 

CampusClear App Required On Campus

  • #CampusClear is a health tool required for students and employees at MNU. Based on your answers, it helps you determine next steps if you’re under the weather or gives you an “all clear” for campus activities and classes. It can be downloaded at: https://www.apple.com/app-store/ and https://play.google.com/store/apps.
  • MNU’s COVID Coordinator will continue to provide assistance to students and employees. You may contact the COVID Coordinator at 913-971-3545. 

Have you completed the vaccine?
COVID-19 vaccines are readily available in our area. Completion of both doses (depending on the type of vaccine) could have great benefits for living, learning and/or working at MNU.
In accordance with county guidelines, fully vaccinated individuals will not have to quarantine, as long as they do not have symptoms, if they come in contact with an individual who tests positive for COVID-19. 
Having your vaccination records on file with the university will help streamline contact tracing and will keep you from having to isolate while you locate records and provide them to the university. Watch your email for information about how to submit your records on our secure, HIPPA-compliant link. 

What does all this mean?

  1. MNU is not requiring vaccination. However, being vaccinated may be to your advantage for a variety of reasons, and it will keep the number of cases on campus down, resulting in fewer disruptions to classes, athletic events and other campus activities
  2. There are many free options to receive vaccinations at any time in most areas of the country.
  3. You are encouraged to submit your proof of vaccination to MNU. A secure means to do so will be distributed soon.
  4. Contact tracing will occur when there is a reported COVID-19 case.
  5. Should you need to quarantine or isolate, you are asked to do so at your home (if you live within 300 miles of MNU). Cases of hardship in traveling home will be accommodated as space is available. Please have a plan in place prior to the start of the semester should you need to quarantine or isolate. 
  6. Absences from classes due to COVID-19 will be treated the same as any illness one may contract. Students missing class due to COVID-19 should work directly with their professors to access course content and make-up work.  
  7. Remember that conditions and recommendations regarding the pandemic change often. MNU will make necessary adjustments to protocol as needed. 
  • Basic Requirements

    Health CampusThe following procedures help reduce the spread of COVID-19.

    • face masks are required when you are around other individuals indoors
    • personal responsibility to report illness
    • use the #CampusClear app
    • hand washing
    • keep living/working area clean
    • stay home or in your room if you feel ill

    These are the expected minimums from each MNU community member.

    Helpful Resources

    It’s important to stay informed of the latest information to protect yourself and those you live and work with. In addition to the information in this guide, other tools to assist you are the #CampusClear app and The MNU app. Both are found on https://www.apple.com/app-store/ and https://play.google.com/store/apps. 

    • #CampusClear is a health tool required for students and employees at MNU. Based on your answers, it helps you determine next steps if you’re under the weather or gives you an “all clear” for campus activities and classes. 
    • The MNU app will help you receive news, events and helpful information. 
    • MNU’s COVID Coordinator will continue to provide assistance to students and employees. You may contact the COVID Coordinator at 913-971-3545. 

    Testing

    The student's primary health provider, our local Olathe Health System partners or the Johnson County health department will assume the lead for testing of individuals reporting symptoms. The student's insurance, co-pay or self-pay for services may be necessary, however, Johnson County provides free testing for students without a primary care physician. Testing options in Johnson County, Kansas: https://www.jocogov.org/schedule-covid-19-test;  Kansas City area testing events; State of Kansas testing information. 

    The CampusClear reporting app is required of all students who come on campus. SPGS students should use the app to report on the day(s)/night(s) they are on campus. 

    *The COVID Response Coordinator will not release for a return to campus from quarantine or isolation until notified and directed by healthcare provider or Johnson County Health Department.

    Quarantine and Isolation

    Should you need to quarantine or isolate, you are asked to do so at your home (if you live within 300 miles of MNU). Cases of hardship in traveling home will be accommodated as space is available. Please have a plan in place prior to the start of the semester should you need to quarantine or isolate. Refunds for expenses related to this may be available and should be discussed with the Cashier’s Office at that time. 

  • Additional Health & Safety Measures

    Your safety is important to MNUSanitation and Cleaning Measures

    • Deep cleaning and disinfecting of all common spaces, restrooms, showers, residence halls, and locker rooms with all touchpoints (doorknobs, handles, handrails, keyboards, printers, etc.) disinfected, is done at regular intervals during the day.
    • Hydration stations and drinking fountains should be used for bottle filling.
    • Installation of additional hand sanitizer stations across
    • We work with Johnson County public health officials on guidelines for residence halls to ensure that we are providing housing safely and have rooms available to quarantine and isolate students temporarily.
  • Academics

    Students walking on campus in front of Mabee Learning Commons

    Students missing class due to COVID-19 should work directly with their professors to access course content and make-up work.  

  • Athletics

    Healthy Athletics is important to MNUAt the present time the university plans to continue to welcome spectators to athletic events; face masks should be worn by individuals who are not vaccinated. Public participation may change should conditions require. Visit mnusports.com for more information.

    Athletes, coaches and those in close contact with same, will be screened each routinely.

    Our conference has determined that teams without enough players to compete due to COVID-19 will forfeit the game(s). 

  • Travel

    As we seek to minimize the spread of COVID-19, we are asking all community members to do their part in helping stem the tide of the pandemic. Depending on prevailing guidance at the time, residential students may be asked to self-certify their compliance with state, federal, and local guidance around travel if they leave the state.

    Commuters and other off-campus students are welcome on campus and must follow the same protocol as residential students.

    The state of Kansas maintains a list of locations from which it requires quarantine when returning to Kansas. The list is available at https://www.coronavirus.kdheks.gov/175/Travel-Exposure-Related-Isolation-Quaran.

    Contact the COVID Coordinator - if you have symptoms, please contact 913-971-3545. 

  • Events, Chapel & Other Activities

    Healthy Events, Chapel & Other Activities are important to MNUAll MNU events (clubs, ASG, Chapel, Intramural sports, etc.) resume this academic year. All individuals in attendance should abide by the protocol set forth in this guide. 

Coronavirus Updates

MNU Campus Community,

As we approach the beginning of another school year, we look forward to having everyone back on campus for another great year! We intend to have a fully open campus with face-to-face instruction and the resumption of all regular activities and events. Our commitment is to do all we can to provide a safe and healthy environment for the campus community and take necessary and appropriate precautions and measures to complete the school year. 

In this regard, due to an increase in COVID-19 variant cases presently, the Johnson County Department of Health and Environment (JCDHE) has recommended that colleges and universities require masking in indoor settings. It is their desire for us to open school safely, and they are recommending that institutions take this extra precaution for the best interest of all concerned.  

NOTICE: 
Effective immediately, masking is required for faculty, staff, students and campus visitors for all indoor campus activities of ten (10) or more participants, including classrooms, chapel programs, and public events. Masking will apply unless eating, drinking, engaging in athletic activities or external clinical or other partnership arrangements, otherwise requiring it. 

The university will evaluate this policy in thirty (30) days in conjunction with county health officials to determine the status at that time. 

At this point, cooperation will be the key as we work together to provide for the health and welfare of the entire campus community.  

The university strongly encourages vaccination for all faculty, staff and students to prevent viral spread and disruption to the school year. If you would like to be vaccinated, you'll find free, on-campus clinics, in addition to many local opportunities. In some cases, vaccination confirmation may benefit individuals when dealing with quarantine or contact tracing. Please refer to the updated COVID policy for more information.  

Cooperation Requested
The campus community is urged to continue to respect the health and welfare of others and follow basic protocols, including frequent hand washing, sanitizing and reporting illness or symptoms to the COVID Coordinator. All faculty, staff and students must continue to utilize the CampusClear application to report their health status and symptoms. Do not come to campus if you are ill or if symptoms occur. CampusClear may be used from time to time to screen participants for various campus events and activities.  

Thanks for your cooperation. Let's have a great school year!

David J. Spittal, MNU President

Dear MNU Campus Community, 

MidAmerica Nazarene University continues to work closely with local health officials to promote the health and safety of our community because COVID-19 is still with us. Therefore, all members of the university community are strongly encouraged to receive the COVID-19 vaccine before the start of school, however, it is not required at this time.

Current MNU Guidelines for All Students and Employees

Vaccinations Encouraged
Members of the campus community have ample time and opportunity to get vaccinated prior to the start of school. However, we have worked with the Johnson County Department of Health to provide three on-campus vaccination clinics after students return for the fall semester. More information on these clinics will be distributed to your MNU email. 

You should retain your official vaccination record as it may assist contact tracing and allow you to avoid quarantine in the future. If you share your vaccination record with the university it will streamline efforts to stem the spread when cases occur on campus. Please also keep in mind that some internship, practicum placement and clinical sites may require that students are vaccinated to be placed there.  

Quarantine and Isolation Protocol
Fully vaccinated individuals will not require quarantine if they have no symptoms after exposure to a case of COVID-19. If you do require isolation or quarantine you are asked to complete it at your home if you live within 300 miles of campus. Residential students should have a contingency plan in place to quarantine/isolate off campus prior to their return for the fall semester. 

Healthy Habits
Ultimately our goal is to provide a safe educational environment that allows us to focus on our mission and purposes. We encourage the campus community to continue the healthy practices we have all become accustomed to during the pandemic. MNU will continue to provide hand sanitizer stations and cleaning protocol that keeps our campus safe. We encourage you to do the same in your living spaces. 

Please be sure to read the current COVID-19 protocol document attached to this email for more details on MNU practices. Watch your email for updates as we approach the start of classes and throughout the semester. Conditions and recommendations regarding the pandemic change often. We will update you as needed.  

It is important for all of us to work together to ensure the health and welfare of our campus community, showing kindness, caring and cooperation as we begin a new phase of our journey. Please visit MNU’s Healthy Campus Guide, available through a link at the top of our website at mnu.edu/healthy-campus, whenever you need guidance.

Sincerely, 
 
David J. Spittal 
President 
 

MNU Students, Faculty and Staff, I am pleased to announce that MidAmerica Nazarene University plans to continue its face-to-face classes and campus services for the 2021-22 academic year. This includes continued access to student housing and residential life, learning center services, meal services and a full schedule of student events and activities. If conditions permit, chapel, athletic events, concerts, performances and special events will be held on campus with spectators and guests welcome. Professional and Graduate classes that are offered online, in a hybrid manner or on campus will also continue as scheduled. The health and wellbeing of the campus community is our highest priority. Therefore, university faculty, staff and students are encouraged to complete COVID-19 vaccinations prior to the 2021 fall semester. The university will continue to monitor conditions and the protocols recommended by the Johnson County Department of Health and Environment. If conditions require changes in the plans above, the university will continue to be flexible and responsive. Sincerely, David J. Spittal President

MNU Campus Community,

The health and safety of our community and guests are of utmost importance. Today we learned there are already a handful of MNU students quarantining at home due to exposure and two positive cases isolating at home. With the Labor Day holiday this weekend and the likelihood that many will celebrate with family and friends, we want to take strong steps to mitigate the spread of the virus on campus. With these things in mind, the following changes to protocol are effective immediately.   
 
On-Campus Posted Requirements

As of this date, September 1, 2021, masks are required of everyone at MNU, regardless of vaccination status, while indoors (unless alone in an office or room).
Students and employees who are found to ignore this requirement will need to put on a mask or be dismissed from the room. Multiple incidents could result in disciplinary action.
The #CampusClear app is required of every student and employee that comes on campus or to the Santa Fe Commons or Mur-Len Buildings.  
Expect spot checks of your #CampusClear app use. Employees may be asked by supervisors to show their status. Students may be asked in class, residence halls, the cafeteria, at events and at Chapel.  
 
These requirements will be in place for the next 30 days minimum and will be assessed at that time for conditions on campus and the surrounding community. It is our hope that we may relax our requirements, but for now, this vigilance is vital to the things we all enjoy at MNU.
 
Vaccination Clinic TODAY!
Studies have shown that vaccination against COVID-19 is highly effective. MNU and JCDHE are offering a FREE vaccination clinic today in:
Cook Center, South Gym, 2nd floor
10:30 am – 1:30 pm
 
As always, it will take all of us working together and following the best advice of health professionals to make MNU a healthy place to learn and live. Don’t be one of the individuals that cause others to miss class, forfeit competition, cancel events, or worse yet, become ill. Be part of the solution!

David J. Spittal, EdD

President

MNU Students, Faculty and Staff,

I want to express my appreciation to the entire MNU community for your diligence and cooperation during this unique and challenging semester. God has blessed us in many ways and despite several unexpected issues and distractions, your patience, commitment, and care for one another is further evidence of a community that listens, learns, serves and grows together. 

To minimize the potential spread of COVID-19, all traditional undergraduate classes will convert from face-to-face instruction to an online virtual format following the Thanksgiving Break. All remaining traditional undergraduate classes, projects and semester exams will be conducted online. 

Students enrolled in online or campus-based Professional or Graduate Studies programs will continue to follow their adopted schedule of classes for the Fall and Spring term unless notified otherwise by university officials.  

Although most traditional students will likely choose not to return to campus after the break, all residence halls will remain open for students and meal service will be provided for those who return following Thanksgiving break. No meal services will be provided during the Thanksgiving break. 

Please note the following:  

•    All resident traditional students must complete an online survey (issued by Residential Life) by November 11 to confirm whether they plan to check out of residence halls prior to Thanksgiving or plan to return to their campus residence for the remainder of the semester. For those students who check out prior to Thanksgiving, ID meal plan access will be deactivated as of the check-out date and any refunds or credits will be calculated accordingly.   

•    Due to uncertainty regarding the pandemic and future requirements, resident students should plan to take computers, technology, books, clothing and essentials home with them at Thanksgiving or if continuing to reside on campus, prior to Christmas break. 

•    Resident students with a weekly 19 meal plan and who choose to check-out prior to the Thanksgiving break may be eligible for a pro-rated refund applied to their Fall 2020 account or applied as a credit to their account for the Spring 2021 semester.  All refunds will be calculated individually based on their check-out date, the status of the student’s account and eligibility. There will be no refunds for the 90 meal plan as it can be fully utilized prior to Thanksgiving; and may still be used after Thanksgiving by students who chose to remain in residence.  

•    University offices, facilities and services will remain open following Thanksgiving break and Resident Educators, selected RAs and Campus Security will be on duty until the Christmas break beginning at noon on December 17, 2020. COVID-19 safety policies will remain in affect with masks and social distancing required.  

•    Due to rescheduling the Fall 2020 athletic season and the beginning of winter athletics and competitions, it may be necessary for some athletes to return to campus after Thanksgiving. The athletic department will provide specific instructions for specific athletes who need to return after Thanksgiving or arrive early for the spring semester.    

•    Residence halls, meal services and campus facilities will remain available and staffed for those who choose to remain on campus until Christmas break which begins at noon on December 17. Residence halls will reopen at noon on January 10, 2021. Service and office hours for some facilities may be modified following Thanksgiving break. 

•    All traditional students who return to campus following Thanksgiving break must confirm they have made arrangements to return home if they test positive for COVID-19 and require isolation. Students with quarantine requirements extending beyond noon December 17 must confirm their plans to return home or complete quarantine off campus when residence halls close for Christmas break. 

•    Anyone traveling out of the Kansas City area for any reason should remember to check the State of Kansas Quarantine List at https://www.coronavirus.kdheks.gov/175/Travel-Exposure-Related-Isolation-Quaran for locations requiring quarantine upon return to Kansas. 

•    Spring semester for traditional students begins January 12, 2021 with registration on January 11. 

•    Spring Break for traditional students has been rescheduled to coincide with Easter Break March 29 to April 5, 2021. SPGS students will follow their adopted class schedule unless notified otherwise. The remainder of the spring semester will otherwise follow the adopted calendar with Commencement scheduled for Saturday, May 8, 2021. 
 
Thank you again for your cooperation and support as we work together to remain on campus and pursue the goals we have established for the year. We can do this with God’s help and our combined efforts to be a community of faith and action in our world. 

Sincerely, 
 
David J. Spittal 
President 

Contact Information

Office eMail Phone
Academic Affairs slmcleod@mnu.edu 913.971.3393
Academic Success Center asc@mnu.edu 913.971.3387
Admissions (professional and graduate) pgadmissions@mnu.edu 913.971.3800
Admissions (traditional students) admissions@mnu.edu 913.971.3380
Registrar  registrar@mnu.edu 913.971.3626
Residential Life dcbrown@mnu.edu 913.971.3544
Student Financial Services finaid@mnu.edu 913.971.3298

 

Fall 2021 Schedule

Traditional on-campus classes begin 

Move-in dates: Traditional Students

  • Athletes for fall semester sports should contact their coaches for move-in dates.
  • Residence halls open 
  • International and students traveling from a quarantine state/location (see Kansas list here) must abide by State of Kansas quarantine rules. 
  • Residential Life will contact students via email regarding move-in schedules  Questions regarding move-in? Contact Residential Life Director Devon Brown at 913-971-3544 or dcbrown@mnu.edu.

Traditional Academic Calendar  - Fall 2021

This section is being updated. 

 

School of Professional and Graduate Studies calendars will not be affected.

Federal Higher Education Emergency Relief Fund Update

Federal HEERF II and III Update for Students Funds

Federal HEERF II funds were awarded to 20 students and $12,300 disbursed for third quarter 2021. As of September 30, 2021, a total of 729 students have been awarded between $500 and $2,000 for Federal HEERF II totaling $599,400.  A balance of $457.00 will be awarded in the next quarter.  

As of September 30, 2021 Federal HEERF III funds have been awarded to 245 students @ $1,500.00 for a total of $367,500.00.  An estimated 655 students are eligible to receive Federal HEERF III funds.

Federal HEERF II and III Update for Institutional Funds

Please see the 00703200_HEERF_Q32021_101021 for details for third quarter of 2021.  $1,303,923 was drawn from Federal HEERF II and III Funds for prior years and current period COVID-related expenses and lost revenue.

September 30, 2021 HEERF Update

As stated in the July 15, 2021 HEERF Update, the American Rescue Plan (HEERF III) made available $1,713,348.00 to be awarded to students that qualify for the funds.  Enrolled students at MNU during the Fall 2021 semester, on census date, will automatically receive grants based on the highest financial needs. Students who have submitted a Free Application for Federal Student Aid for 2021-2022 with an expected family contribution of 20,000 or less will be awarded the following:
 
Expected Family Contribution  of $0 to $5,846 receives $1,500
Expected Family Contribution  $5,847 to $20,000 receives $1,200
 
Application Request
 
Enrolled students who do not qualify as stated above or have not filed a FAFSA will have the opportunity to apply using an application verifying covid-related expenses. 
 
$1,000 grants will be available for regular students not in the above exceptional need student populations as well as international, DACA, undocumented and other non-citizens.
 
Grants will be provided until funds are exhausted. 
 

July 15, 2021 HEERF Update

The U.S Department of Education has provided additional funds since the Coronavirus Aid, Relief, and Economic Security Act (HEERF I).  Coronavirus Response and Relief Supplemental Appropriations Act (HEERF II) made available $599,857.00 on February 22, 2021 to be awarded to students that qualify for the funds; and on April 9, 2021 $1,612,783.00 was made available to MNU for expenses associated with significant instructional delivery as a result of the coronavirus.

The American Rescue Plan (HEERF III) made available $1,713,348.00 to be awarded to students that qualify for the funds; and on May 15, 2021 made available to MNU $1,595,026.00 for institutional expenses. The student funds will be awarded in the 2021-2022 school year.

The HEERF III Student funds will be awarded according to the following criteria:

•    All students enrolled Fall census date will be eligible for funds;
•    Eligibility amount will be based on full-time; ¾ time, half-time, or less than half-time enrollment (prorated based on enrollment status on the census date;
•    The only mechanism for funds distribution will be ACH, so students must set up an ACH account for funds to be distributed; 
•    Eligibility amount will be determined after the census date when eligible students and enrollment status can be determined.

The remainder of HEERF II will be awarded once ACH forms are completed and HEERF III funds will be awarded in the fall semester.

Higher Education Emergency Relief Fund (HEERF II) grants were awarded to students with exceptional need based on the 2020-2021 FAFSA.

  • Stage 1: For the initial round of awards, students with an EFC (Expected Family Contribution) of $0-$200 were given the opportunity to complete an application. Students had to explain how they have been impacted by COVID-19 to be eligible to receive funding. The maximum award on the application was $2,000.00
  • Stage 2:  Students enrolled in the spring semester, who filed a FAFSA with an EFC of $201 to $5,711 or less were all given the opportunity to apply for funds based on COVID-related expenses they have incurred, up to a maximum of $1,500.00. 
  • Stage 3:  Students who did not apply based on COVID-related expenses in the first 2 groups were awarded $500 base rate funds with no application needed.
  • Stage 4: Students with an EFC of  $5,712 to $10,000 EFC enrolled for spring were given $500 base rate funds – no application was needed. 
  • Stage 5:  Students with an EFC of $0 who only received $500, are now receiving an additional $150. 

As of June 30, 2021, 709 students have received between $500 and $2,000 for a total of $587,100

April 27, 2021 HEERF Update

Higher Education Emergency Relief Fund (HEERF II) grants were awarded to students with exceptional need based on the 2020-2021 FAFSA.

  • Stage 1: For the initial round of awards, students with an EFC (Expected Family Contribution) of $0-$200 were given the opportunity to complete an application. Students had to explain how they have been impacted by COVID-19 to be eligible to receive funding. The maximum award on the application was $2,000.00
  • Stage 2:  Students enrolled in the spring semester, who filed a FAFSA with an EFC of $201 to $5,711 or less were all given the opportunity to apply for funds based on COVID-related expenses they have incurred, up to a maximum of $1,500.00. 
  • Stage 3:  Students who did not apply based on COVID-related expenses in the first 2 groups were awarded $500 base rate funds with no application needed.
  • Stage 4: Students with an EFC of  $5,712 to $10,000 EFC enrolled for spring were given $500 base rate funds – no application was needed. 
  • Stage 5:  Students with an EFC of $0 who only received $500, are now receiving an additional $150. 

As of today, April 27, 2021, 659 students have received between $500 and $2,000 for a total of $560,600.00

 

March 31, 2021 HEERF Update

MNU has awarded a total of $599,857.00 (the amount of $437,250.00 was inadvertently reported here 3-31-21; corrected 4-26-21) for the Higher Education Emergency Relief Fund (HEERF II) grants. Stage 1 of the HEERF II grants were awarded to students with exceptional need based on the 2020-2021 FAFSA.

For the initial round of awards, students with an EFC (Expected Family Contribution) of $0-$200 were given the opportunity to complete an application. Students had to explain how they have been impacted by COVID-19 to be eligible to receive funding. 

Stage 2 was for students enrolled in the Spring Semester, who filed a FAFSA with an EFC of $5,711 or less. They were given a $500 base payment amount. These students were all given the opportunity to apply for additional funds based on COVID-related expenses they have incurred. 
 

March 17, 2021 HEERF Update

Coronavirus Response and Relief Supplemental Appropriations Act: (CRRSAA) was signed into law on December 27, 2020, which gave the U.S. Department of Education funds to distribute to institutions of higher education through the Higher Education Emergency Relief Fund (HEERF II). MidAmerica Nazarene University received $599,857.00 on February 22, 2021 to distribute to students to help with emergency expenses due to COVID-19. 

MNU will begin awarding Higher Education Emergency Relief Fund (HEERF II) grants starting March 17, 2021. Stage 1 of the HEERF II grants will be awarded to students with exceptional need based on the 2020-2021 FAFSA. For the initial round of awards, students with an EFC (Expected Family Contribution) of $0-$200 will be given the opportunity to complete the application. Students must explain how they have been impacted by COVID-19 to be eligible to receive funding. 

Students may use the grants toward:

  • any component of their cost of attendance
  • emergency costs that arise due to coronavirus, such as:
  1. tuition
  2. food
  3. housing
  4. health care (including mental)
  5. child care

If funds are still available after the first round of awards, another round of students will be invited to apply based on their EFC. 

January 21, 2021 Correction to January 11, 2021 HEERF Update

  • As of December 31, 2020, 999 students have received grants ranging from $250.00 to $2,020.00  for a total of $599,897 exceeding the student portion of $599,857 by $40.00. The first statement erroneously included payments that were returned by ACH.

         The IRS has an FAQ page that may address student questions about the HEERF grant they received: https://www.irs.gov/newsroom/faqs-higher-education-emergency-relief-fund-and-emergency-financial-aid-grants-under-the-cares-act

January 11, 2021 HEERF Update

  • As of December 31, 2020, 997 students have received grants ranging from $250.00 to $2,020; for a total of $602,497.00, exceeding the $599,857.00  by $2,640.00.  The excess funds will be paid by other COVID relief funds received.

October 27, 2020 - HEERF Final Report Institution Portion (updated Oct. 27, 2020)

October 5, 2020 - Federal HEERF / CARES Act Grant Reporting (updated Oct. 6, 2020)

  • As of October 5, 2020, 937 students have received $520.00 each; for a total of $487,240. To date, 22 eligible students have not set up the necessary means to receive their funds totaling $11,440.
  • The CARES Act Additional Funds application deadline for students was extended to August 15, 2020. To date, $98,400 has been given to 89 students. Two additional (last-minute application) students need to set up the necessary means to receive their funds totaling $2777.

August 10, 2020 - Federal HEERF / CARES Act Grant Reporting

  • As of August 8, 2020, 905 students have received $520.00 each; for a total of $470,600. On 5/20/20 eligible students were notified to their MNU email address to set up their ACH refund capability in order to receive the CARES Act Funds. Reminder emails were sent on 5/29/20 and again several times in June 2020. To date, 57 eligible students have not set up the necessary means to receive their funds.
  • The application deadline for students has been extended to August 15, 2020. 

July 30, 2020 - Federal HEERF / CARES Act Grant Reporting

  • On June 30, 2020, the HEERF committee administering funding for eligible students through the CARES Act posted on SharePoint (MNU’s internal portal), the application for students to use in order to be considered for the limited funds available. This application will be available until July 30, 2020.

July 8, 2020 - Federal HEERF / CARES Act Grant Reporting

  1. MidAmerica Nazarene University (MNU) submitted the signed Certification and Agreement for the student portion of the HEERF / CARES Act grant to the Department of Education on April 10, 2020.
  2. MNU was scheduled to receive $599,857 for the student portion.  However, $703,200 was received on April 28. The excess of $103,343 was returned on May 12, 2020.
  3. As of this date, $454,480.00 have been distributed to students.
  4. The number of MNU students eligible to participate in the emergency grant program: 962. Eligibility is defined as enrolled in and completed the Spring 2020 term, filed a 1920 FAFSA and are not enrolled only in online only courses prior to the closing of campus in March.
  5. As of this date, 872 students have received the emergency grants.
  6. The methodology used to determine the amount of the distribution was an equal distribution to all eligible recipients.  All MNU students have suffered financial hardship as a result of the COVID pandemic. A portion of the funds is also available to be distributed on a case-by-case basis to students that have special needs above and beyond the initial funds delivered to them. A committee of appropriate managers will determine and oversee that distribution.
  7. An email from the President, that included a discussion of the upcoming HEERF / CARES Act distribution, was sent to students and parents on May 11. Two separate emails from the CFO/VP Finance, discussing the HEERF / CARES Act distribution were sent May 12, the first to undergraduate students and their parents, the second to eligible graduate students. Finally, an email with instructions on setting up ACH information in MNU’s payment system, was sent on May 20 from the Bursar to all eligible students, to facilitate a quicker distribution of the funds. 

May 14, 2020 - Federal HEERF / CARES Act Grant Reporting

  1. MidAmerica Nazarene University (MNU) submitted the signed Certification and Agreement for the student portion of the HEERF / CARES Act grant to the Department of Education on April 10, 2020.  
  2. MNU was scheduled to receive $599,857 for the student portion.  However, $703,200 was received on April 28. The excess of $103,343 was returned on May 12, 2020.
  3. As of this date, none of the funds have been distributed to students.  However, the distributions are to begin next week.  
  4. The estimated number of MNU students eligible to participate in the emergency grant program: 1,085.
  5. As of this date, no students have received the emergency grants.  However, that distribution will begin next week.
  6. The methodology used to determine the amount of the distribution was an equal distribution to all eligible recipients.  All MNU students have suffered financial hardship as a result of the COVID pandemic. MNU will also hold back approximately $100,000 of the $599,857 student portion to be distributed on a case-by-case basis to students that have special needs above and beyond the initial funds delivered to them. A committee of appropriate managers will determine and oversee that distribution.
  7. An email from the President, that included a discussion of the upcoming HEERF / CARES Act distribution, was sent to students and parents on May 11. Two separate emails from the CFO/VP Finance, discussing the HEERF / CARES Act distribution were sent May 12, the first to undergraduate students and their parents, the second to eligible graduate students. Finally, an email with instructions on setting up ACH information in MNU’s payment system, will be sent this week or early next week from the Bursar to all eligible students, to facilitate a quicker distribution of the funds.

Frequently Asked Questions

  • Fall Semester Move In

    When will the dorms open?

    Students will be free to return to campus housing beginning at 6 p.m. on August 20. Athletes may be required to move in earlier and will receive that information from the Athletics Department. 

     

  • Admissions

    Can I visit campus if I am a prospective student?

    • Please contact the Admissions Office for arrangements to visit virtually or in person. 913.971.3380 or admissions@mnu.edu.
    • School of Professional and Graduate Studies admissions is available at 913.971.3800 or pgadmissions@mnu.edu.
  • In-person guidelines on campus

    Are masks required on campus?

    If you are not vaccinated we ask that you wear a mask on campus. 

    The following precautions remain in place:

    • Precautions to avoid the spread of COVID-19 are shared responsibility. 
    • Wash your hands, scrubbing for 20 seconds. 
    • Use hand sanitizer with at least 60% alcohol if you cannot wash your hands.
    • Wear a mask in public if not vaccinated.
    • Stay home if you are ill.
    • Cough or sneeze into your elbow or use a tissue and throw it away.
    • Use social distancing as a precaution. If someone is coughing, move away from them 6 ft. or more.
    • Disinfect frequently-touched surfaces in your residence.https://www.jocogov.org/sites/default/files/safety-precautions-infographic-web.pdf

    CampusClear Screening App Required

    MNU is using CampusClear, an app that logs individual's symptoms or lack of symptoms to clear them for campus activities. CampusClear is a free, non-invasive health tool. If you have symptoms, the app provides guidance on next steps. If you have no symptoms, you'll get an All Clear message you can show to others when needed. Just download the app from your App Store on your smartphone or from CampusClear's website. Also, see our app instruction page.

    Who Must Use CampusClear?

    • Students
    • Employees

    COVID Coordinator--if you have symptoms, contact 913-971-3545.

  • Residential Information

    When can students move in for the semester?

    • Freshman move in will take place Friday, August 20 beginning at 6 p.m. All other students are free to move into their assigned housing through the rest of that weekend. Athletes that are required to move in before then will receive communication and details from the Athletic Department.

    Residence Hall Occupancy and Protocols

    • Residence halls will operate at close to normal capacity. A limited number of single rooms may be available for an additional single room charge. We ask students to remain vigilant and practice health and safety measures at all times.

    Campus Events

    Residential Life and ASG provide programming and outlets through which students—whether first-year, transfer, or returning students—can meet and build a community with their peers. This information is communicated directly to students through The MNU app. Ask your RA for more information or contact Student Development at 913-971-3297.

    Cleaning Protocols

    • MNU has implemented a high level of cleaning which includes electrostatic sanitation machines. Facility Services will continue to clean all common areas and bathrooms, including in residence halls, daily. In apartments and suite-style rooms, students are responsible for maintaining good cleaning practices. 

    Dining Changes

    • Meal plan options will remain the same, but the service and setup have changed to reduce risk, including:
    • Controlled flow of traffic with signage and floor markings
    • Self-serve stations – Serving utensils will be changed every time an item is restocked.  In addition, all serving utensils will be replaced with clean utensils every 30 minutes.
    • Disposable to-go containers available
    • Hand sanitizer stations at entrances of all dining venues
    • Trained staff on heightened sanitizing procedures and hygiene requirements including extra handwashing, mask and glove usage, and temperature checks
    • Continue and expand “Grab and Go” options
    • Online ordering options and delivery for individuals in quarantine status. 

    Hygiene and Safety Protocols

    • Self-monitor for COVID-19 symptoms
    • Wear facemasks to cover nose and mouth if not vaccinated
    • Practice 20 seconds of handwashing with warm water and soap often
    • Avoid touching eyes, nose, and mouth
    • Practice proper respiratory etiquette (coughing or sneezing into a tissue or upper arm) 
    • Sanitize shared surfaces
    • Cooperate with testing and quarantine guidelines
    • Screening 

    Screening App

    • Students will complete a COVID-19 screening each morning via the CampusClear mobile reporting app. Students with symptoms will report them to MNU’s COVID Response Coordinator and receive step-by-step guidance. Testing will be completed as needed by the student’s primary health provider, our local Olathe Health System partner, or the Johnson County health department. The student’s insurance, copay, or self-pay for services may be necessary. However, Johnson County provides free testing for students who are without a primary care physician.
    • Students that test positive for COVID-19 will be asked to isolate off-campus if they live within 300 miles and follow the isolation protocol provided by the Covid Response Coordinator.

    Campus Visitors

    • Visitors are allowed on campus. If they are not vaccinated they must wear a face mask covering nose and mouth. 
  • What should I do if I feel ill?

    Log your symptoms in the CampusClear app. If you are not cleared for campus, contact the COVID Coordinator at 913-971-4575. You will be directed on next steps and contact professors and residential life (if needed) on your behalf. You should also be in contact with your professors and notify those you live with.

    Should you need to quarantine or isolate, you are asked to do so at your home (if you live within 300 miles of MNU). Cases of hardship in traveling home will be accommodated as space is available. Please have a plan in place prior to the start of the semester should you need to quarantine or isolate. Refunds for expenses related to this may be available and should be discussed with the Cashier’s Office at that time.

    Absences from classes due to COVID-19 will be treated the same as any illness one may contract. Students missing class due to COVID-19 should work directly with their professors to access course content and make-up work.  

    Parents, please remember that in order to share information about your student with you, MNU must have a signed release on file from your student if they are 18 or older.

  • How Can I Get Tested for COVID-19?

    Free testing

    Olathe Health Urgent Care-Arbor Creek gives priority to MNU students if symptomatic. You will need to have health insurance for testing at Arbor Creek and may incur a cost for the test.

    Types of Tests

    PCR testing is the most accurate and is required for the shortened quarantine guidelines in place in Kansas.

    Rapid testing is less accurate and while it can be helpful MNU does not use it to determine shorter quarantine times.

  • Release of Protected Information About Students Over 18

    Parents, please remember that in order to share information about your student with you, MNU must have a signed release on file from your student if they are 18 or older. Students may contact Student Development or their resident educator to obtain the form.

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